Your Guide to Printing Printables

by LindaM
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Your Guide to Printing Printables

If you’ve ever had problems printing printables, this handy guide will get you on track to printing perfect printables every time!

I’ve been designing digital artwork and designs for printing on my home printer for well over a decade, so getting perfect prints is something I know a little about. Whether it’s printing on paper or printing on fabric, you only need to know a few things in order to get beautiful prints every time.

Your Guide to Printing Printables
– File Formats –

There are several file formats that are commonly used for printables – pdf, jpg and png. PDF format is the most commonly available format for printables because this particular format is so versatile and easy to use. All that’s needed to open and print a pdf file is a pdf reader. Other printable formats include jpg and png, and to open and print these types of files you will need a photo editing program such as Photoshop or other similar type of program.

Because pdf format is so easy to use, all Creative Art’n’Soul printables both free printables and premium printables, are designed in high resolution and compiled in pdf format for easy printing. Although the printables are designed to print on US letter-size paper (8.5″ x 11″), you can also easily print them on A4-size paper (8.25″ x 11.75″/210mm x 297mm).

PDF Format

PDF readers can be either browser-based, or you can use a desktop version.

  • With browser-based viewers you can view pdf documents in your browser. While this option might be quick and convenient, it has limited capabilities.
  • Desktop versions such as the free Adobe Acrobat Reader DC can be downloaded to your computer or device, and gives you many more options for reading and printing.

Apart from the simplicity of reading and printing pdf files, you can also easily scale and resize the pages. This gives you the option to resize your printables and use them in different ways or for different crafting projects.

The most important thing to remember when you are printing from a pdf document is to set the “Page Scaling” option to “None” or “Actual Size” – this option might look different depending on which reader you use. This ensures that your printable will print at the correct size regardless of what paper size you use.

Your Guide to Printing Printables


Your Guide to Printing Printables

You have several choices for printing – you can take your files to a copy shop for printing or you can print them using a home printer.

Getting your printing done at a copy shop is as easy as taking or sending your files to the store and then picking them up when they’re ready. Check with your store and they will tell you how they prefer the files to be forwarded.

Printing at home is a more convenient option but you will need either a color inkjet or laser printer. Generally speaking, inkjet printers will produce better prints and print colors more accurately than laser printers. This is because of the different technologies that each style of printer uses.

Color Accuracy

I use both an inkjet printer and a laser printer. From experience I know that I never have to adjust the color settings on my inkjet printer. I simply insert the paper and print and the images are always beautiful and vibrant. However I sometimes have to adjust the color settings on my laser printer by either reducing or increasing the red, blue or yellow tones in order for the colors to print accurately.

Your Guide to Printing Printables

It’s also important to remember that the colors that you see on your monitor or computer screen may not be quite the same as those that are printed. This is because screens use RGB colors and printers use CMYK colors.

Test Prints

If you intend to print a lot of pages or are unsure how your printables will turn out, it’s always a good idea to do a test print first. Make sure to choose the correct paper setting and print quality setting. You may also need to adjust the color settings and brightness to ensure a good quality print. If you’re not sure how to adjust your settings, refer to your printer manual or check your printer’s website for instructions.

Inkjet Printers

Most inkjet printers will produce photo quality prints so an inkjet printer will give you better and more photo realistic prints than a laser printer.

Some inkjet printer models offer borderless printing which is not available with laser printers. Borderless printing means that full-page size images will print from one edge of the paper to the other. This is an option that you can change in the printer settings.

Your Guide to Printing Printables

Printers that don’t offer borderless printing will leave a narrow white border around the print which needs to be cut away. This isn’t usually a problem however it will affect the finished size of your printable.

Your Guide to Printing Printables

The cost of ink is a factor if selecting an inkjet print as replacement ink cartridges can be quite expensive. You can of course use remanufactured ink cartridges, but sometimes these cause more problems than they’re worth, plus they don’t always produce as good quality color prints as when using original ink cartridges.

I currently use an Epson XP-4100 inkjet printer which is a home inkjet printer and quite inexpensive to buy. I always use genuine ink cartridges.

Inkjet Printer

An alternative to the standard type of inkjet printer are inkjet printers with eco-tanks which use large tanks to store the ink instead of small cartridges. So instead of using ink cartridges, ink is purchased in bottles and poured into the tanks, which ultimately makes the cost of ink less expensive. The cost of these types of printers are a little more expensive than a standard home inkjet printer, however they pay for themselves over time.

Inkjet Printer

Laser Printers

Laser printers won’t print images that are as high quality as those printed using inkjet printers. However generally speaking they print well enough for most crafting projects.

The main advantage of laser printers is that the prints are permanent and waterproof so you can add inks or stamps or even paint to the surface of a laser printed image without the risk of ruining it. Another reason to use a laser printer is the relatively low cost of each print. A laser printer will give you several thousand printed pages per cartridge set, as opposed to several hundred from an standard home inkjet printer.

The downside to using a laser printer though, is that folded pages tend to crack along the fold, and the color may also rub off. This is due to the way laser printers work. Laser printers fuse the colors to the top of the paper using heat, which makes the color more susceptible to flaking off, particularly when folded. Inkjet printers on the other hand, drip ink through the page so the ink is bonded to the paper better, and won’t crack or rub off.

One way to resolve the problem of cracks or flaking color is to use an ink pad to hide those problem areas.

Your Guide to Printing Printables

I use a Brother HL-L3230CDW Laser Printer. This is an economical color laser printer compared to other color laser printers, and I’ve been very happy with the way it prints and performs.

The cost of replacement toner cartridges for laser printers is also something to consider. Much like inkjet cartridges, genuine laser cartridges are quite expensive, however I’ve been using these E-Z Ink Compatible Toner Cartridges. I’ve been very happy with these cartridges and the way that they print and I’ve never had any problems with them.

Laser Printer

Laser Printer


Your Guide to Printing Printables
Paper Types

The type of paper that you use will determine how successful your printables will turn out.

Always choose white paper as it will give you the best and most vibrant color, and always choose good quality copy paper, presentation paper, or cardstock for a professional result.

Standard copy paper is generally quite thin, so choosing a slightly thicker copy paper such as this 24lb copy paper will ensure a good quality printed image that doesn’t leach through to the other side.

Also choose a good quality thick cardstock such as 110lb cardstock. This thickness is easy to print but is much thicker than copy paper so it will be more durable.

Another option is matte presentation paper which is an in-between weight that is more substantial than copy paper, but not as rigid as cardstock. This type of paper prints photo quality images on matte paper.




The best way to learn how to print your printables is to just dive right in and print out a page or two.

Your Guide to Printing Printables

From the way they print out you can usually determine whether adjustments need to be made to the color or quality settings on your printer, and also whether you need to use a better quality paper. After making a few prints you’ll know exactly what you need to do to get perfect prints every time.

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Your Guide to Printing Printables

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